Conference CMS
Academic conferences are a feat of coordination. Hundreds of researchers submit papers. Dozens of reviewers evaluate them. Accepted authors register, pay, and prepare presentations. On the day itself, someone has to track attendance for every session across multiple rooms. Before this system existed, all of that happened through email threads, shared spreadsheets, and printed check-in lists. For a conference with over a thousand attendees, it was a logistical challenge every single year.
The system handled everything from submission to check-in. Payments processed automatically. QR codes replaced printed lists. Reminder emails went out on schedule. Organizers could focus on running a great conference instead of chasing down records.
What We Built
Author Registration
Researchers submit papers and complete their registration through a single unified process.
Payment Tracking
Registration fees are collected online and tracked automatically. No more chasing payment confirmations by email.
QR Attendance
Every session has a QR check-in that works on any device. Attendance data is recorded in real time.
Automated Emails
Confirmation emails, reminders, and updates go out automatically based on each attendee's status in the system.
Organizer Dashboard
Conference organizers see the full picture at any time: registrations, payments, and attendance in one place.
Post-Conference Reports
Attendance reports and summary data are ready to export as soon as the conference ends.
Our Approach
We mapped out the entire conference lifecycle from paper submission to post-conference reporting and identified every place where manual work was creating delays. Then we built a system that replaced those bottlenecks with automated steps while keeping organizers informed at every stage. The QR-based attendance tracking was designed to work reliably on any device, even in venues with limited connectivity.
Results
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